We’re really pleased that you would like to use Buckhorn Weston Village Hall for your event. To book the hall please follow the steps below.
Step 1 – Check Availability
Please call Bev Osborne on 01963 370099 or 07789 884984 to find out whether the Village Hall is available for the date and time you are looking for.
Step 2 – Complete the Forms
Below are the forms that make up the Hiring Conditions for Buckhorn Weston Village Hall. They are based on forms put together by ACRE (Action with Communities in Rural England) and are designed to meet current legislation, and fully protect you as hirers of the facility, and the Committee managing the facility on behalf of the charity. As such, they are written as very formal documents so please don’t hesitate to get in touch with us to clarify any of the clauses and conditions.
Hiring Agreement Part 1
Please click on the button below and complete the online Google form. We will then confirm your booking by email and send you BACS details for payment.
Alternatively, please print off and complete these forms and send back to the address shown along with a deposit for a minimum of 25% of the Booking Fee, plus the Alcohol License Fee (if applicable) plus the Performing Rights Society Fee (if applicable).
Hiring Agreement Part 2
Please read and retain for your information.
Hiring Agreement Part 3
Please read and complete this form if you plan to hold a licensable activity (such as regulated entertainment or the sale of alcohol) as part of your event, and send it back to the address shown along with Hiring Agreement Part 1.
Hiring Agreement Part 4
Please read and retain for your information. Once your balance of payment has been received, the Booking Secretary will confirm with you the arrangements for the keys.
Hiring Agreement Part 5
If you are bringing a bouncy castle into the hall for your event please read and complete this form.
Step 3 – Receive Confirmation of Booking
Once your forms and deposit have been received, you will receive signed copies of Hiring Agreement Parts 1 and 3 (if applicable) as confirmation of your booking. If you provide us with an email address on your booking form, we will email this directly to you.
Step 4 – Pay Balance of Money
Finally, please send us the balance of the booking fee, and the £100 Damages Deposit for all bookings involving the sale or consumption of alcohol at least 14 days in advance of your booking, and we will then confirm details regarding key collection.